Administrative Support Job Openings by Halifax Regional Municipality (HRM) in Halifax

Job Title Administrative Support Job Openings Halifax Halifax Regional Municipality (HRM)
Pub Date 9 November 2019
Company Halifax Regional Municipality (HRM)
Location Halifax

Halifax Regional Municipality (HRM) Vacancies 2019 - Halifax Regional Municipality (HRM) is looking for a new worker to apply Administrative Support, that will be placed in Halifax. You will receive a better potential customer as well as safer dwell in the future. Signing up for this company makes a person can meet the purpose simpler in supplementary to assist the current dream be realized.

To produce this company vision and mission happens on legitimate Halifax Regional Municipality (HRM) is usually open of brand-new place as December 2019. All people who are considering about filling up this specific vacant, you need to take a part in this Administrative Support recruitment. If you are one that may fill up qualifications, you can look at more information about Administrative Support Job Openings below.

Halifax Regional Municipality (HRM) Jobs 2019

Administrative Support Job Opening in Halifax

External Job Description
Halifax Regional Municipality is inviting applications for the full-time position of Administrative Support with Corporate Fleet, Corporate & Customer Services. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons and persons of the LGBTQ+. HRM encourages applicants to self-identify.
The Administrative Support role is the critical role of the Emergency Fleet Maintenance team providing hands on service and support within the daily operations including creating/processing work orders, scheduling jobs, taking client requests, processing vendor invoices, etc. The Administrative support person must be task-driven and organized and enjoy working in a busy, garage environment. The ideal candidate for this position is hands-on and possesses prior fleet or garage experience.
Under the direction of the Superintendent of Emergency Fleet, the Administrative position provides support to Corporate Fleet. The Administrative Support is responsible for administrative functions relating to the maintenance and repairs for vehicles and equipment used by Halifax Regional Police. This position requires a high degree of initiative, customer service, and strong organizational skills.
DUTIES AND RESPONSIBILITIES

  • Coordinate and schedule work in consultation with the Supervisor and user departments.
  • Create and generate work orders in Fleet Focus.
  • Review time cards, and work orders to ensure all information is accurate and complete.
  • Work on requests for quotation for services in conjunction with the procurement staff.
  • Coordinate the motor vehicle inspection process for vehicles.
  • Track vehicle permits, insurance cards, overweight permits, preventative maintenance ensuring they are up to date and correct.
  • Process obsolete/surplus vehicles; remove license plates and/or arrange for removal.
  • Verify warranties/recalls and ensure all work is sent to the appropriate repair facility.
  • Procure services as needed using SAP and Fleet Focus.
  • Process purchase orders, goods receipts, and invoices to ensure payment in a timely manner.
  • Support the vehicle tendering process.
  • Generate budget/financial reports from SAP and Fleet Focus.
  • Enter hours of work and type of work completed for work orders, to maintain vehicle history/cost in Fleet Focus.
  • Prepare and track attendance records, liaising with staff in Fleet and other business units as required (i.e. emergency call-out, payroll discrepancies and confidential information).
  • Verify monthly corporate Visa statements for accuracy and completeness (i.e. ensure correct coding to work orders, cost centers, cost elements, etc.).
  • Respond to direct enquiries on matters pertaining to Emergency Fleet, in person, or via various communication channels.
  • Responsible for office activities, mail and ordering stationery.
  • Prepare correspondence as required.
  • Maintain vehicle master lists.
  • Manage vehicle registration process for HRP vehicles and equipment
  • Maintain and reconcile petty cash, local travel and taxi chits.
  • Other duties as assigned

QUALIFICATIONS
Education & Experience:
  • Grade 12
  • Diploma in Office Administration from a recognized educational institution.
  • Minimum of three (3) years related experience, preferably in a fleet operation.
  • An equivalent combination of education and experience may be considered.

Technical/Job Specific Knowledge and Abilities:
  • Proficiency in the use of computers and software (Microsoft suite, etc)
  • Thorough working knowledge of multiple SAP modules is considered an asset.
  • Proficient typing / data entry skills.
  • Strong customer service orientation and organization and planning skills

SECURITY CLEARANCE REQUIREMENTS: Candidates being considered for the position of Administrative Support, Police Garage must successfully meet the security clearance requirements administered by Halifax Regional Police, which include, but are not limited to, a Criminal Records Check and pre-employment polygraph. To learn more about this security clearance requirement please click on the following link: https://www.halifax.ca/sites/default/files/documents/about-the-city/employment/Halifax_Regional_Police_Polygraph_Booklet.pdf
Please noteTesting may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.
COMPETENCIES: Communications, Customer Service (including Flexibility and Initiative), Organization / Planning (including Concern for Order and Quality), Teamwork and Cooperation, and Valuing Diversity
WORK STATUS: Full time, Permanent
HOURS OF WORK: Monday to Friday, 8:00am4:00pm, 35 hours per week
SALARY: $24.26 per hour, as per the NSUPE Collective Agreement.
WORK LOCATION: Emergency Fleet Police Garage, 1975 Gottingen Street, Halifax, NS
CLOSING DATE: Application will be received up to midnight on November 19, 2019. Applicants from the previous competition 3816BR need not reapply.
This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.
Qualified HRM retirees may also be considered for competitions if other qualified candidates are not available, and the retiree possesses specialized knowledge and/or a unique skill set not otherwise available. In these circumstances, a form of employment may be offered, including term and/or contract employment.
During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
(Position # 78611868)

As one of the leading companies in Canada, Halifax Regional Municipality (HRM) opens variety of opportunities for employees to grow and make them as future leaders of the professional and disciplined. Halifax Regional Municipality (HRM) also gives a dynamic work environment in order to encourage employees to give optimally, and at the same time, you are able to increase new experience and erudition through the company programs.

If You are fascinated to submit an application for Administrative Support Job Openings Halifax December 2019 by Halifax Regional Municipality (HRM), please prepare requirements files and documents as soon as possible. To apply by online, please click the "Apply" button below. If you still do not satisfy with a job above, you can try to read more jobs list in Halifax region from another company below.


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