Experienced Admin Assistant - Licensed Realtor (Min 1 Year Experience) Job Openings by Accelerate Realty Group in Burlington

Job Title Experienced Admin Assistant - Licensed Realtor (min 1 Year Experience) Job Openings Burlington Accelerate Realty Group
Pub Date 6 days ago
Company Accelerate Realty Group
Location Burlington

Accelerate Realty Group Recruitment 2020 - Accelerate Realty Group is looking for a new official to fill Experienced Admin Assistant - Licensed Realtor (Min 1 Year Experience), that will be placed in Burlington. You will definitely get a better chance along with less dangerous life later on. Becoming a member of this company makes a person can meet the purpose less complicated and make current aspiration come true.

To produce the corporation vision along with mission come on right Accelerate Realty Group can be open up for brand-new place as November 2020. Everyone who are considering filling this vacant, you need to take a part in this Experienced Admin Assistant - Licensed Realtor (Min 1 Year Experience) recruitment. If you will be one that can certainly fill up qualifications, you can try to see further information about Experienced Admin Assistant - Licensed Realtor (Min 1 Year Experience) Job Openings below.

Accelerate Realty Group Jobs 2020

Experienced Admin Assistant - Licensed Realtor (Min 1 Year Experience) Job Openings in Burlington

POSITION : Real Estate Administrative Assistant


  • Oversee the inputting of all leads into the database management system (generated via cold calls, Sign calls, referrals, etc.)
  • Distribute all leads to agents as applicable
  • Monitor and manage Sales Agents lead follow up on contact management system. Redistribute leads that are not followed up within the required time frame
  • Monitor and manage Sales agents day timers regarding Listing and Buyer appointments. Ensure notes are being added within 24 hours and follow up is being scheduled and performed where necessary.
  • Monitor that all paperwork pertaining to listings, buyer contracts, sales and purchases are executed and handed in a timely fashion
  • Oversee the VIP Buyer Program (House Hunting Service) – leads are being followed up with at a minimum of every 30 days
  • Track advertising responses and prepare a weekly report for team leader
  • Review problems/issues/exception reports with staff
  • Recruit, hire and train new team members
  • Collect and approve time sheets from Inside Sales and Team courier
  • Handle client concerns/complaints
  • Attend all Monday morning meetings


  • Assist with the day-to-day operations
  • Open, review and distribute mail accordingly
  • Provide Team Leader with daily reading material and highlight significant issues that require prompt attention
  • Monitor/negotiate any expenditure on behalf of the office (e.g. couriers, furniture, computers, office supplies, etc.)
  • Assist with incoming telephone calls and general office duties – must be cross-trained on essential administrative duties

Oversee the Following Operations

  • Assist Team Leader with determining annual budget
  • Review all Accounts Payable and approve invoices for payment
  • Review all Accounts Receivable
  • Approve any miscellaneous office expenditures
  • Implement budget controls on expenses
  • Meet with Team Leader regularly to discuss financial and staff issues
  • Review distribution of marketing materials (flyers, postcards, newsletters, etc.) to ensure coverage of areas and distribution prices
  • Screen all sales/charity/sponsorship requests and provide Team Leader with synopsis

Overall Responsibility

  • To act as “office quarterback” by being fully knowledgeable about all details of all listings
  • To provide technical support for all Team members, manage the database system and oversee/execute all prospect/client communications
  • To manage the in/outflow of cash, and report long and short-term analyses to enable management to make appropriate decisions affecting the health, profitability and direction of the company

Specific Duties

  • Receive incoming calls
  • Screen/intercept advertisers/individuals looking for sponsorships etc. and direct them accordingly.
  • Intercept calls and provide assistance to those who require it (eg. Sellers, buyers, agents, etc)
  • Cold Calling by using databases and farming area contacts.
  • Assisting with open house when required.
  • Planning and Organizing client appreciation events.
  • Planning and organizing evening seminars and assisting with execution on the day of events such as registration, greeting, etc.
  • Take Quick-Over-the-Phone Home evaluations
  • Enter all leads paged to agents into contact management system and schedule follow with agent for Office Manager
  • Book listing appointments, always filling out Qualifying Questions form
  • Open file for each listing and buyer – include contracts, feature sheets, photos etc.
  • Enter listing into contact management system with as much detail as possible and launch listing plan
  • Input listings onto MLS System
  • Order For Sale sign and appropriate riders
  • Load any price changes/extensions onto MLS System
  • Update contact management system with details of all offers
  • Enter sales in sales log
  • Update Listed/Sold board in boardroom
  • Launch Conditional or After Sale Plan in contact management system
  • Enter all canceled/expired listings into contact management system and launch plan
  • Load property ads online
  • Load property ads on newspaper site
  • Check commission splits and Inside Sales percentages for accuracy  Organize Team Couriers schedule for each day
  • Follow up daily with all agents who have shown our listings in order to gather feedback
  • Enter all showing data into the contact management system
  • Follow up weekly via telephone with all our sellers to give them feedback from showings and to update them on any change in market conditions
  • Prepare monthly listing feedback reports for agents
  • Prepare CMA’s (comparable market analysis) for any recommended price reductions
  • Assist sales team in the evenings when necessary
  • Update agents weekly on any areas of concern that sellers may have (i.e. reductions, extensions, issues, etc)
  • Schedule and confirm appointments with sellers for all Tour of Homes, one month in advance
  • Prepare monthly schedule for Tour of Homes, identifying which agents will conduct each tour
  • Obtain client testimonials (including a photo) and forward to Rainmaker for inclusion in advertising
  • Launch Market Watch Newsletter for all past clients who are remaining within our real estate trading area
  • Generate property inventory list
  • Prepare advertising summary for listings
  • Write and record all hotline scripts
  • Attend weekly Monday morning meetings


  • Prepare CMA printouts for all agents to fulfill Quick Over-the-Phone Evaluations
  • Run feature sheets
  • Prepare client correspondence for agents as requested
  • Forward all emails accordingly
  • Answering phones and taking messages

Database Management:

  • Check expireds daily and input onto contact management system
  • Check hot sheets daily for anyone who is in database and has just listed with another company (launch “Hot Sheet Plan”)
  • Retrieve messages from hotline/website – cross reference each call for an address; input leads into database management system; place leads on Office Manager’s daytimer for distribution

Prospect/Client Communication:

  • Mail and email form letters (e.g. 30-day letter, expiry letter, etc)
  • Email and mail special report requests, lists of homes requests, etc.
  • Prepare and execute newsletter mailings
  • Prepare paperwork for the distribution for all flyers
  • Coordinate and execute the VIP Buyer Profile system including: adding/deleting clients, updating Outside Sales/Inside Sales on any changes received from clients, cleanse list periodically

Technical Support:

  • Program database to back up nightly and test periodically
  • Troubleshoot for operation of computers, printers, photocopiers, etc.
  • Install and update software on team members’ computers


  • Post all transactions (listed and solds) on a timely basis on the computer system
  • File all accounting records, paid bills, invoices etc in file cabinets
  • Update fire/theft insurance periodically taking into consideration any new purchase (i.e. computer systems, furniture, etc.)
  • Balance petty cash as required
  • Keep track of all trade program expenses


  • Prepare deposits as required
  • Reconcile bank accounts at month end
  • Track cash flow and ensure that there are adequate funds to cover payments that are due
  • Design and prepare any spreadsheets as required such as yearly expenses vs revenue
  • Prepare weekly balance sheets, income statement, cash positions etc. for meetings
  • Provide a monthly detailed breakdown of payables
  • Meet to review the previous month’s finances
  • Prepare all year end documents and submit to accountant for tax preparation


  • Ensure that all government remittances, Payroll, Personal Income Tax Instalments are all prepared on time
  • Prepare payroll and direct deposit checks


  • Check invoices and issue checks to suppliers (after receiving authorization from Office Manager)
  • Track accounts payable so bills are paid within necessary time period
  • Keep track, collect and deposit monies monthly from outside sources re: the Market Watch newsletter
  • Post receivables from the trade records weekly and track the agents’ commission.
  • Keep track of monthly commission receivables and ensure cheques are received for the proper amount when due


  • Take photos of all listings
  • Install lockboxes, inform appointment desk of lockbox codes and input information onto contact card in database management system
  • Pick up sold riders from sign company
  • Remove lockboxes and install sold riders
  • Install Tour of Homes signs
  • Deliver feature sheets to sellers
  • Drop off and pick up price reductions and extension forms
  • Drop off keys to sellers when listing is sold/expired/off market
  • Drop off courtesy keys
  • Pick up commission cheques from lawyer’s office
  • Take deposits to bank
  • Deliver any mail to post office
  • Deliver flyers, newsletters to post office/mailing house
  • Photocopying as required
  • Perform other duties as required.

Job Types: Full-time, Permanent

Salary: $35,000.00-$40,000.00 per year

Additional pay:

  • Bonus pay


  • 8 hour shift
  • Monday to Friday

COVID-19 considerations:
Full protocol for Covid-19 work place safety in place.


  • Secondary School (Preferred)


  • Drivers License G (Required)

Work remotely:

  • No

As one of the leading companies in Canada, Accelerate Realty Group offers variety of opportunities for employees to grow and make them as future leaders of the professional and disciplined. Accelerate Realty Group also gives a dynamic work environment in order to encourage employees to give optimally, and at the same time, you are able to learn new skills and knowing through the company programs.

If You are interested to send an application for Experienced Admin Assistant - Licensed Realtor (Min 1 Year Experience) Jobs Burlington November 2020 by Accelerate Realty Group, please prepare requirements files and documents as soon as possible. To apply by online, please click the "Apply" button below. If you still do not satisfy with a job recruitment above, you can try to read more jobs list in Burlington region from another company below.

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